Venue and Accommodation Information

Venue

Novotel Madrid Center

Travel to Madrid

Accommodation Details

For your convenience, a block of rooms has been reserved at the Novotel Madrid Center. To secure one of the rooms at reduced rate please get in touch reservas@novotelmadridcenter.com

Event Checklist

YOUR EXHIBITION PACKAGE

As per your Sponsorship Agreement, Corinium will provide you with the following:

- 2m wide x 2m deep Floor Space

- 1 x table

- 2 x chairs

- Access to Power (Please bring an extension cable with you with correct EU adapter/plug)

- Access to complimentary Wi-Fi

You can erect pop-up banners, backdrops, display screens, etc. provided you do not exceed your allocated space and/or 2.5m in height. 

If you have decided to use an external provider for any part of your stand, please let us know the details of the installation, supplier, etc.

There is limited onsite storage available for packing materials, boxes, etc.  It is suggested that exhibitors keep packing materials to a minimum.

Important Note: Every piece of electrical equipment that is brought on-site must be PAT tested 

EXHIBITION SET-UP / BREAKDOWN TIMES

03 June - Set-up: The exhibition area will be open from 19:00 - 20:00 for set up. We request that you are completely set up for attendee registration at 8:00 on 4 June 2025

04 June - Break-down: Exhibitors can breakdown their stand from 15:15, after the mid-afternoon break and need to vacate the space by 18:00

Please note, exhibitors are responsible for setting up and breaking down their own booth.

ENVIRONMENTALLY FRIENDLY EVENTS

Corinium are working hard to ensure that our events are as environmentally friendly as possible. We are aiming to reduce overall waste onsite at events over the coming years and will be working closely with the venues to do our part for the environment and we ask that our sponsors do the same. 
Please consider your stand set up and items and merchandise onsite at event and where possible opt for the more environmentally friendly option i.e., re-use banners/signage, opt for non-plastic giveaways etc.

SECURITY

The venue will maintain 24-hour security throughout the duration of the event. While every reasonable precaution is taken, Corinium and the venue accept no responsibility for any loss or damage that may occur to exhibitors property. We highly advise that exhibitors do not leave valuables unattended at any point during the event and that they take anything of value with them when they leave their stand for the night.

Delivery Instructions

Links for information to view and download

Below you can download the delivery label and any other relevant delivery and/or venue details

Please ensure you make your own arrangements to courier your materials to and from the venue.  We strongly suggested that you check on the delivery of your materials BEFORE you arrive at the venue.

Please courier materials to arrive from and not before Monday 2 June.

Any items you ship to send should be clearly labelled. Please use the shipping label on the link above. 

LABELS MUST BE ATTACHED TO ALL ITEMS YOU ARE SENDING TO THE VENUE FOR YOUR EXHIBITION STAND (BANNERS, BOXES, ETC)

Please be aware that deliveries that are not clearly labelled have a high chance of going missing.

Please note: It is the sponsor's responsibility to organise the collection of goods post- event and return shipping. 

If you are leaving boxes, banners, etc. for courier collection after the event, please ensure that all items are clearly labelled and that a Corinium team member or venue staff has been informed.

Staff Registration Details

In your sponsorship contract you will have been allocated a specific number of onsite passes for the event.  Please remember these should be used by individuals within your organisation with specific industry knowledge relevant to the event.  

You will need to register your team passes prior to the event and by 21 May 2025 to ensure that your team's badges are available for collection at the event registration.

In order to register your passes, please see the registration buttons above and enter the details requested.

EVENT TIMINGS

4 June 2025

The break times of the conference will be the peak traffic times for the exhibition area. Please refer to the below links https://cdao-spain.coriniumintelligence.com/agenda for the current program (Note – timings and schedule may change at any time). A final program will be sent out to you prior to the conference.

Marketing Details

If our marketing department have not already been in contact with your marketing pack, please let us know.

If applicable, please forward the relevant contact details for PR and Marketing support within your organisation so we can discuss ways to promote your participation at the event. Alternatively, please forward them these details:

Ana Maria Hernandez
Senior Marketing Manager 
AnaMaria.Hernandez@coriniumgroup.com

WISH LIST: Please submit up to 50 individuals or organisations that you would like to see in attendance at the event, and we will endeavour to get as many of those requested onsite. Deadline to submit your wishlist is 4 weeks prior to the event to ensure we have enough lead time.